Des Allemands Booster Club

Des Allemands - Paradis - Bayou Gauche
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                                                     DES ALLEMANDS BOOSTER CLUB
                               DES ALLEMANDS---PARADIS---BAYOU GAUCHE


                                         CONSTITUTION AND BY LAWS

Article 1: Name of Organization                                                                                                   2
Article 2: Mission Statement / Charter                                                                                          2
Article 3: Meetings                                                                                                                        3
Article 4: Des Allemands Booster Club Organization                                                                    4
Article 5: Election of President and Elected Board Members                                                       5
Article 6: President                                                                                                                       6
Article 7: Vice-President                                                                                                               7
Article 8: Treasurer                                                                                                                       7
Article 9: Secretary                                                                                                                       8
Article 10: OTS Representative                                                                                                     9
Article 11: Field / Equipment Manager                                                                                         9
Article 12: Sports Coordinator                                                                                                     10
Article 13: Concessions Coordinator                                                                                            11
Article 14: Uniform Coordinator                                                                                                   11
Article 15: Public Relations Coordinator                                                                                      11
Article 16: Cheerleading Coordinator                                                                                          12
Article 17: Team Selections                                                                                                         12
Article 18: Membership                                                                                                                13
Article 19: Team Coaches                                                                                                            13
Article 20: General Rules / Voting-Quorum Information                                                               14
Authorization Documentation                                                                                                      15

Revised 1/14/08

 



Article 1:     Name of Organization
                      Des Allemands Booster Club (DABC)

Section 1:      The Des Allemands Booster Club (DABC) is a non-profit organization serving the township of Des

                      Allemands, Paradis and Bayou Gauche. The base of operations lies with the presiding president
                      and the board of directors.

Article 2:    Mission Statement / Charter

Section 1:     This organization is organized, and it shall be operated exclusively for the purpose of aiding,
                     encouraging and supporting recreation in the Des Allemands, Paradis, and Bayou Gauche areas.
                     Its goal is to promote and instill sportsmanship in all participants, aiding in physical development
                     and coordination of all participants.

                     It is the intent of this organization that all sporting events be treated as a learning experience.

Section 2:     It shall be the responsibility of the Des Allemands Booster Club to maintain the recreation facilities
                     and all booster club property in a first-class condition through and per communications with the
                     St. Charles Parish Recreation Department.

Section 3:     It shall be the responsibility of the Des Allemands Booster Club to provide all sports participants
                     with first-class equipment, either through funds generated by the club and/or through parish
                     recreation funds.

Section 4:     Voting requires a quorum of members present; majority vote wins.

Section 5:     All members shall work together and give full participation at all functions at the park or otherwise.

Article 3:    Meetings

Section 1:     Board Meetings

                               1.     Board Meetings shall be conducted by the Board of Directors to be held monthly. The
                                       meeting time and place to be decided by the Board and arranged by the Secretary.

                               2.    The President may call special board meetings when it is deemed to be in the best
                                      interest of the club.

                               3.     Any Board Member may petition the President to call a special board meeting.

                               4.     All Board members must be notified of all special meetings.

                               5.     All decisions regarding DABC issues will be decided by a majority vote of a
                                       quorum Board of Directors.

Section 2:     Membership Meetings

                               1.      Membership meetings shall be conducted in February and August.

                               2.      Membership meetings shall start at 07:30 pm.


Article 4:     Des Allemands Booster Club Organization

Section 1:      Board of Directors (Each 1 vote.)

                              1.     Elected and appointed Board Members will comprise the Board of
                                      Directors. The Members of the DABC shall elect all elected Board
                                      Members and President.

                              2.     Elected members shall be:
                                      • President
                                      • Secretary
                                      • Treasurer

                              3.     Appointed members shall be:
                                     • Vice President
                                     • Baseball Coordinator
                                     • Softball Coordinator
                                     • Basketball Coordinator
                                     • Football Coordinator
                                     • Cheerleading Coordinator
                                     • OTS Coordinator
                                     • Uniform Coordinator
                                     • Concession Coordinator
                                     • Field/Equipment Coordinator
                                     • Public Relations Coordinator
                                     • T-Ball Coordinator


                             4.     The President shall appoint all appointed Board Members and the Board of
                                     Directors shall vote on acceptance of said appointee.

                             5.     The President shall have the right to ask for any appointed Board Members
                                     resignation. If the President asks a Board Member to resign, the Board of
                                     Directors must vote on whether to overturn the resignation. To overturn a
                                     resignation request, the Board must approve by a 2/3-majority vote or the 
                                     resignation is upheld.

                             6.     The Vice-President term is over when a new President is elected. The new
                                     President has the right to appoint a new Vice-President or continue with the
                                     presiding Vice- President.

Article 5:      Election of President and Elected Board Members

Section 1:       Term of Office:

                             1.     Two (2) Years.

                             2.     The President and Elected Board Members may hold office for two
                                     consecutive terms.

                             3.     If no qualified people are available, the President and Elected
                                    Board Members may be elected for a third term by the approval of the
                                    Board of Directors.

Section 2:        Elections

                             1.     Elections shall be held on even number years in February and August.
                                     The Presidential election will be held in February with the Secretary
                                     and Treasurer held in August.

Section 3:        Nominations

                             1.     Nominations for the offices should be of persons who have served as
                                     a Board member for at least six months. Nominations for President shall
                                     be accepted at the December Board meeting, and nominations for
                                     Secretary and Treasurer shall be accepted at the July Board Meeting.
                                     If no one presently sitting on the Board wishes to fill these positions, an
                                     open election will take place of non- Board members seeking the position.
                                     If more than one Board member is seeking the position, an election will be
                                     held.

                             2.     Nominations will be accepted up until one week or seven days before the
                                     election.

                             3.     All nominations will be forwarded to the Secretary to be recorded.

Section 4:       Election of President and Board Members

                             1.     President and Board members shall be elected by the majority of the
                                     members
                                     present at the election.

                             2.     The vote will be secret ballot.

                             3.     Two Members of the Board of Directors will count the votes.


Article 6:      President

Section 1:       President Duties

                            1.     The President of the Des Allemands Booster Club shall preside over all
                                    meetings. (In case of their absence; the Vice-President, at the direction
                                    of the President, shall preside and conduct meetings.)

                            2.     The President shall have power to call special meetings of the club
                                    whenever the interest of the club demands it.

                            3.     The President shall have the power to appoint any committee to serve
                                    in the interest of the club.

                            4.     The President shall approve all expenditures. (In their absence, the
                                    Vice-President has full power to 
                                    approve any expenditure.)

                            5.     The President shall have the power to veto any board decision. In the
                                    case of a veto, the board can overturn the veto by a 2/3’s vote of a
                                    quorum of the Board of Directors.

                            6.     President has 24 hours to notify the Board of Directors of a veto. A
                                    special meeting will occur and a vote taken. Quorum (2/3’s Board of
                                    Directors) must be present, and the veto can only be overturned by
                                    a 2/3’s vote. (Takes 2/3’s quorum and a 2/3’s vote.)

                            7.     President may hold a coordinator position only if no one else is
                                    interested. The President/Coordinator would have one vote in this capacity.
                                    If the President votes as a Coordinator role he/she will forfeit the 
                                    President’s veto power.


Article 7:      Vice-President

Section 1:       Vice-President Duties

                            1.     In the case of President’s absence, the Vice-President shall preside over all meetings.

                            2.     The Vice-President shall assist the President in all Booster club business.

                            3.     The Vice-President shall be the tie/breaker on all tied votes.

                            4.     If the President resigns or is not able to complete their term, the Vice-President
                                    will assume all powers of the President.

                            5.     The Vice-President shall not hold any coordinator position.

Article 8:      Treasurer

Section 1:       Treasurer Duties:

                            1.     The Treasurer shall maintain all funds of the Des Allemands Booster Club.

                            2.     It shall be the duty of the Treasurer to deposit funds and maintain accurate
                                    records of all funds and transactions.

                            3.     The Treasurer shall attend all scheduled meetings and have in their possession
                                    records of all club finances. If unable to attend, the Treasurer must have
                                    such records available to the President.

                            4.     The Treasurer shall submit a financial statement to the DABC members at
                                    all membership meetings.

                            5.     The Treasurer is authorized to sign checks from the club account as directed
                                    by the Board of Directors, a second signature must be by another Board
                                    member, not closely related.

                            6.     The Treasurer shall be responsible for changing check-signing privileges as
                                    new officers are elected or appointed.

                            7.     The Treasurer shall surrender any and all documents upon removal from
                                    office or retirement.

Article 9:     Secretary

Section 1:      Secretary Duties

                           1.     The Secretary shall record and keep all records, books, or other information
                                   important to the operation of the club, carefully preserving and filing all papers,
                                   books and/or other documents that may be entrusted to the Secretary by the
                                   President of the club.

                           2.     The Secretary shall be responsible for all correspondence issues.

                           3.     The Secretary shall be the keeper of all club membership records.

                           4.     The Secretary shall make available for inspection to any club member in
                                   good standing any or all records that pertain to the operation of the club.

                           5.     The Secretary, if unable to attend a meeting, shall make available all
                                   records to conduct a meeting.

                           6.     The Secretary shall record and keep minutes of all meetings.

                           7.     The Secretary shall surrender any and all documents upon removal or
                                   retirement from office.

                           8.     The Secretary shall supply applications and necessary materials for all
                                   registrations. If the Secretary cannot attend, arrangements shall be made
                                   by him/her for someone else to assume this duty.

                           9.     The Secretary shall produce, finalize, and turn in all rosters and necessary
                                   paperwork into the St. Charles Recreation Department for all sports.

                          10.     The Secretary shall obtain a list of all coaches’ and players’ phone numbers
                                    with addresses from each Sports Coordinator for each sport after coach 
                                    selections to keep on file.

                          11.     The Secretary shall provide any new Board Members with a current copy
                                    of the DABC bylaws.

                          12.     The Secretary is responsible for the arrangement of monthly meetings.

                          13.     The Secretary shall update DABC bylaws and provide the Board Members
                                    with current updated DABC bylaws.

                          14.     The Secretary shall provide monthly meeting minutes.

Article 10:      OTS Representative

Section 1:         OTS (Organized Team Sports) Representative Duties

                           1.     The OTS Representative shall be knowledgeable of all recreation and booster
                                   club sports rules and regulations.

                           2.     The OTS Representative shall be the mediator between the club and recreation
                                   department on all issues that affect sport rules and regulations.

                           3.     The OTS Representative shall be available at all OTS meetings to answer
                                   sports questions, take booster club concerns to the recreation department, and
                                   to inform the club of any and all rule changes. If unable to attend a scheduled
                                   OTS meeting, the OTS Representative will make arrangements for
                                   another Board member to attend in his/her absence.

                           4.     The OTS Representative shall be knowledgeable and inform the club of all
                                   “All Star” activities and rules.

                           5.     If the OTS Representative is unable to attend a DABC Board meeting, they
                                   shall make available to the President all information that may be useful to
                                   the booster club.

Article 11:     Field / Equipment Manager

Section 1:        Field / Equipment Managers Duties

                          1.     Maintain and distribute sports equipment.

                          2.     Work with the coaches of each sport to ensure they have their necessary equipment.

                          3.     Address and report the needs of the fields and park to the St. Charles Recreation
                                  Department and the Board. (to include marking of fields, bases, bathroom,
                                  lighting, garbage, grass cutting, etc. issues)

                          4.     Collect all equipment at the end of the sport season and prepare equipment
                                  inventory report to be given to the Board of Directors at the next appropriate meeting.


Article 12:      Sports Coordinator

Section 1:         There are multiple roles under the Sports Coordinator role. Each subsequent
                         Coordinator role will be filled by separate DABC members. The following Sports
                         Coordinator Duties apply to each individual role.

                          1.     Football Coordinator

                          2.     Basketball Coordinator

                          3.     Baseball Coordinator

                          4.     Softball Coordinator

                          5.     T-Ball Coordinator

Section 2:      Sports Coordinator Duties

                           1.     The Sports Coordinator shall identify and notify all coaches after registration
                                   and nominations have been taken and the Board has approved perspective coaches.

                           2.     The Sports Coordinator shall report to the President and Board of Directors
                                   any issues which will affect the sport or Booster Club.

                           3.     The Sports Coordinator shall keep the Board of Directors informed of all activities.

                           4.     The Sports Coordinator shall coordinate the practice fields and practice times for
                                   the coaches of all sports if needed.

                           5.     The Sports Coordinator shall assist in all team drafting and will distribute team
                                   rosters to the coaches and club Secretary.

                           6.    The Sports Coordinator shall distribute to and collect from, the coach’s sports
                                  uniforms when applicable and deliver them to the Uniform Coordinator.

                           7.    The Sports Coordinator shall identify all uniform needs and report these
                                  needs to the Uniform Coordinator and Board of Directors.

                           8.     The Sports Coordinator will decide on how many teams there will be for
                                   each sport season.

                           9.     Conduct the player draft as per the Team Selection guideline in this document,
                                   if needed.

                         10.     Contact other teams for Kick-Off Invitational Tournaments.

                         11.     Work with the Field/Equipment Coordinator to resolve any practice field or
                                   equipment issues.


Article 13:      Concessions Coordinator

Section 1:         Concessions Coordinator Duties

                          1.     Responsible for maintaining the daily operations of the concession stand.

                          2.     Assignment of persons to work the concession stand daily and at special events.

                          3.     Inventory of Stock.

                          4.     Purchasing product and turning in funds and receipts to the Board Secretary not
                                  to exceed a ten-day period.

                          5.     Daily documentation of start-up and take-in amount.

                          6.     All concession orders are to be approved by the Board President.

Article 14:      Uniform Coordinator

Section 1:          Uniform Coordinator Duties

                          1.    Responsible for obtaining samples of uniforms for Board approval and registrations.

                          2.    Placing uniform orders and pickups.

                          3.    Work closely with Sports Coordinator prior to each sport beginning to resolve
                                 uniform issues.

                          4.    Contact coaches to pick up uniforms.

                          5.    Storing unused stock and/or uniforms and providing a current stock report at the end
                                 of each sport.


Article 15:      Public Relations Coordinator

Section 1:          Public Relations Duties

                          1.     Responsible for newspaper articles and photographs publicizing annual meetings,
                                  registrations, special events, championship teams, signage for registrations,
                                  announcements at the DABC park, etc.

                          2.     Ordering of championship signs and posting arrangements.

                          3.     Order sports yard signs to sell at the concession stand.

                          4.     Order, purchase, pick up, and distribute trophies and awards.

                          5.     Liaison between players, parents, coaches and the Board.


Article 16:      Cheerleading Coordinator

Section 1:          Cheerleading Coordinator Duties

                          1.     Decide on how to divide the cheerleading age brackets.

                          2.     Be responsible for all Homecoming activities in the DABC for each sport,
                                  including raffle ticket sales.

                          3.     Coach and mentor Cheerleading coaches.

                          4.     Work with Uniform Coordinator to ensure uniforms are available.

                          5.     Keep track of and store cheerleading equipment during off-season.


Article 17:      Team Selections

Section 1:           Coaches shall select teams fairly and equitably. Coaches must agree with the
                           outcome of the selections. If there is a disagreement, the St. Charles Parish
                           Recreation Department will make the final decision.

                           It is in the best interest of the Des Allemands Booster Club that the team selection
                           process be handled within the organization. If this is not possible, the organization
                           shall follow the guidelines and recommendations set up by the St. Charles Parish
                           Recreation Department.

                           All Teams, boys and girls, which have enough players to have more than one team
                           shall have a draft at theSt. Charles Recreation Department with a Recreation
                           Department representative on hand. Any other arrangements must be approved by
                           the Board of Directors.


Article 18:      Membership

Section 1:          Membership Requirements

                            1.     A member must live within the district of the DABC.

                            2.     A member must be willing to support all DABC activities.

                            3.     Members shall make every effort to attend all membership meetings and elections.

                            4.     A member must have a child playing in a sport and all dues paid in full. If a
                                    person does not have a child playing in DABC athletic program he/she must
                                    make a written declaration of their desire to be a member of the DABC.

Article 19:      Team Coaches

Section 1:          Selection of Coaches:

                          It is the intent of the DABC to make coach selections fair. The Board of Directors must
                          approve any deviation from the below guidelines.

                                                            GUIDELINES FOR COACH SELECTION

                          According to St. Charles Recreation Department Rules and Regulations, no team can
                          have more that one head coach and two assistant coaches. Head coaches can have
                          as many helpers as he or she may need to help during practice sessions.

                         A DABC coach must:

                                1.      Follow all St. Charles Recreation Department rules and regulations.

                                2.      Follow all Des Allemands Booster Club rules and regulations.

                                3.      Focus on developing good attitudes toward the sport he/she is coaching.

                      Persons wishing to coach a team should fill out a coach’s application with the Sports
                      Coordinator before, during, or after registration. The Board of Directors shall vote on all
                      coaching applications.

                      Head coaches for teams will be selected by a majority vote of a quorum of the Board
                      of Directors.

                      The Head coach shall be responsible for assistant coach selections.


Article 20:      General Rules / Voting-Quorum Information

Section 1:       Amendments to these Bylaws require a majority vote by a quorum of its Board of
                       Directors. Recommendation for amendments will be accepted, reviewed and
                       voted on by the Board of Directors.

Section 2:       Championship Jackets- Upon board approval to be awarded to each Championship
                       Team. The ultimate goal of the Board of Directors is to award championship teams
                       with jackets for their accomplishments; however, team jackets will not be awarded
                       in the event that there are not enough funds available, and other arrangements will
                       be made to recognize the team’s milestone.

Section 3:      All-Star Players- the Des Allemands Booster Club will contribute an amount not to
                      exceed $50.00 per player and no more than $250.00 total to a team consisting of
                      Des Allemands Recreation Department players who are participating in a State
                      Championship.

Section 4:      Voting – Quorum Information

                     Board Voting Members:
                               • Secretary
                               • Treasurer
                               • OTS Coordinator
                               • Softball Coordinator
                               • Baseball Coordinator
                               • Football Coordinator
                               • Basketball Coordinator
                               • T-Ball Coordinator
                               • Cheerleader Coordinator
                               • Uniform Coordinator
                               • Concession Coordinator
                               • Field / Equipment Coordinator
                               • Public Relations Coordinator

                      1.      The Vice-President votes in the event of a tie.
                      2.      Quorum= 2/3’s of Board of Directors= Need 9 members present to conduct a vote.
                      3.      Majority vote passes.
                      4.      In the event of a Veto- the Board may override the Veto by a 2/3’s vote of a quorum of Board of Directors.
                                     • 6 members present- 4 must agree
                                     • 8 members present- 5 must agree
                                     • 9 members present- 6 must agree

Authorization Documentation
This document containing by-laws that will govern the Des Allemands Booster Club is hereby adopted by a majority vote of the Board of Directors.

President:___________________________________________________Date:___________________

Vice President:______________________________________________Date:___________________

Secretary:___________________________________________________Date:___________________

Treasurer:___________________________________________________Date:___________________

OTS Representative:__________________________________________Date:__________________

Baseball Coordinator:_________________________________________Date:__________________

Softball Coordinator:__________________________________________Date:_________________

Football Coordinator:__________________________________________Date:__________________

Basketball Coordinator:________________________________________Date:__________________

T-Ball Coordinator:____________________________________________Date:__________________

Cheerleader Coordinator:______________________________________Date:__________________

Uniform Coordinator:__________________________________________Date:__________________

Concession Coordinator:_______________________________________Date:__________________

Field/Equipment Coordinator:__________________________________Date:__________________

Public Relations Coordinator:__________________________________Date:__________________